The Music for Schools Foundation understands that privacy is important, and we are committed to protecting your personal information. We will only collect and use information about you and your child/children in the ways that are described here and in a way that is consistent with our obligations and your rights under the law.
Information About Us
Our Site is owned and operated by the Music for Schools Foundation, a Registered Charity registered in England under company number 3466442 and charity number 1067859.
Registered address: PO Box 6018, Burton on Trent, Staffordshire, DE14 2WU.
Data Protection Officer: Ali Wooding.
Email address: email@example.com.
Telephone number: 0345 375 2466.
Postal Address: PO Box 6018, Burton on Trent, Staffordshire, DE14 2WU
We are regulated by the Charity Commission.
- Schools in which we deliver tuition.
- Pupils enrolled in lessons with the Music for Schools Foundation and their parents/carers.
- The self-employed tutors teaching on behalf of the Music for Schools Foundation.
The purpose of this policy is to explain how the Music for Schools Foundation uses the information we collect from the above parties. The Music for Schools Foundation is a ‘data controller’.
What Does This Policy Cover?
What is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
What Are My Rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
- The right to access the personal data we hold about you.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to data portability. This means that, if you have provided personal data to us directly, we am using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
Why we need your personal data
Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:
- Providing and managing your Account
- Supplying our services to you. Your personal details are required in order for us to enter into a contract with you.
- Communicating with you. This may include responding to emails or calls from you.
- To comply with a legal obligation.
- To ensure the vital interests of the individual e.g. to protect someone’s life.
- To perform a task in the public interest.
With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and/or telephone and/or text message and/or post with information about additional educational opportunities. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
The personal data we hold
The Music for Schools Foundation will use the information you provided in your initial enrolment and may amend or supplement this with additional information which you provide subsequently to your enrolment.
Personal data that we may collect, use, store and share (see Data Sharing below) about individuals includes, but is not restricted to:
Why we use this data
- Your full name and title;
- Postal address, email address and phone number;
- Your child’s name
- Your child’s date of birth
- The name of the school that your child attends
- IP address;
- Any relevant individual educational needs;
- Details of any medical conditions;
- Attendance information
- Safeguarding information;
- Details of any support received;
- Payment method preference;
- Digital images (see below);
We use this data to:
- Administrate, organise and deliver tuition;
- Manage pupils’ enrolment for, participation in, and progression through the Music for Schools Foundation scheme;
- Provide educational support to parents and pupils;
- Provide pupil progress reports;
- Provide appropriate pastoral care and ensure welfare of children;
- Protect pupil welfare and meet our legal obligations relating to child protection and safeguarding;
- Assess the quality of our services;
- Carry out research;
- Comply with contractual/regulatory obligations, e.g. reporting to the Charity Commission;
- Administrate payments and donations
- Advise you of opportunities to register for activities or events that are relevant to your child’s musical education;
- Further fundraising activities on behalf of the Music for Schools Foundation;
- Generate publicity and advertise the Music for Schools Foundation’s services;
- Promote events;
- Celebrate the success of our pupils and raise awareness of their achievements;
- Help achieve the charity’s objectives, which are: The advancement of musical education; To provide an opportunity for children of all ages to learn to play a musical instrument by increasing access to musical instruments in school; and by arranging musical concerts and musical workshops at all times during the school year and during school holidays; and by offering free tuition to children whose means prevent payment; To promote, encourage and organise school community bands; To do all other things and all other acts deemed by the trustees to be in the advancement of musical education.
The Music for Schools Foundation will occasionally take photographs and record videos of groups and performers at events organised by ourselves. The use of digital images will be restricted to promotional material for the Music for Schools Foundation, such as our printed advertising, website and social media accounts and we will always obtain further written consent before publication.
To ensure pupils’ anonymity, digital images will not be accompanied by any other personal information. Although we will carefully use images on the basis of our ‘legitimate interests’ (see above), we understand there may be occasions where individuals give good reason why we should withdraw certain images. If you ask us to withdraw an image with good cause, we will delete the photograph or video and not distribute it further. Images that might cause embarrassment or distress will not be used.
Where it is legally required, or necessary for the reasonable undertaking of our business activities (and it complies with data protection law) we may share personal information with:
Security of your personal data
- Schools – to ensure the effective provision of tuition;
- Central government (e.g. the Department for Education, the Charity Commission) – to meet our legal obligations to share certain information with it;
- Local government – to meet our legal obligations to share certain information with it, such as safeguarding concerns;
- Our auditors – to meet our legal obligation as a business and registered charity to be regularly audited;
- Tutors operating as self-employed contractors on behalf of the Trust – to enable them to contact you directly regarding a child’s tuition or ensemble membership;
- The Associated Board of the Royal Schools of Music examining board – to enter pupils for graded music examinations;
- Health and social welfare organisations;
- Professional advisers and consultants;
- Police forces, courts, tribunals.
We will put in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information confidential and as secure as possible.
Information will be stored for only as long as it is needed or required by statute and will be disposed of appropriately.
We will not transfer, process or store your data anywhere that is outside of the European Economic Area.
We undertake to report any data breaches in accordance with Data Protection Act and General Data Protection Regulations guidelines.
Your rights to your personal information
You have the right to request a copy of the personal information that we hold about you and to have any inaccuracies in this data corrected. Please use the contact details at the end of this policy if you would like to exercise this right.
How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Ali Wooding):
Email address: firstname.lastname@example.org
Telephone number: 0345 375 2466
Postal Address: PO Box 6018, Burton on Trent, Staffordshire, DE14 2WU
Any changes will be posted here and we recommend that you check this page regularly to keep up-to-date.